You need it for networking, job recruitment, downloading resources, transferring files, setting reminders, meeting with colleagues, and so much more.
Even with the rise of office chat platforms, you still depend on email for a surprising number of things. But unfortunately, not every email service is completely free. And even the free ones might not be the easiest to use or have all the features you need.
Types of Email Accounts
There are two main types of email service providers to choose from: email clients and webmail. When you use your provider to access your email from a different device or location online, you can use one of three major email protocols to do so: POP3, IMAP, and Exchange.
Let’s briefly go over these different types of providers and protocols.
Email clients are software applications that you install onto the computer itself to manage the email you send and receive. To access this email, the client interacts with a remote email server.
Email clients you’ve likely heard of include Microsoft Outlook, Mozilla Thunderbird, and Apple Mail.
If you want to access this type of email from the web, rather than the client’s computer application, the email client uses one of the email protocols described below. For example, although you might have Outlook installed on your computer, you can also log in to your email account via outlook.com using a specific email protocol.
Webmail is a form of email you access exclusively from the internet, and therefore exists primarily on the cloud rather than your computer. Instead of an installed application fetching your email, you manage your inbox right from your internet browser.
Webmail providers you’ve likely heard of include Gmail, Yahoo! Mail, and AOL (all of which have made our list of best free email accounts, below).
If you want to access your webmail from a mail app on your mobile device, rather than your desktop web browser, your webmail provider can use one of the email protocols described below.
Now, before we get into the best free email accounts, let’s talk about those email protocols.
Email protocols are the systems that actually retrieve your email for you. They can be used to fetch email client accounts on the internet, and fetch webmail accounts on a mobile app. Here are the three main types of email protocol your account can use.
POP stands for “post office protocol,” and is best suited for people who have just one email account and email client. POP3 is the latest version of this email protocol, and allows you to access email while offline. It therefore requires less internet bandwidth.
IMAP stands for “internet mail access protocol,” and is one of the older email protocol available today. IMAP4 is considered the latest version, and unlike the POP protocol, you do not download your email to your offline email client. Instead, all your email stays online while you’re accessing and managing it.
IMAP is particularly useful for people who have more than one email account and access them from multiple devices or locations.
Exchange is a Microsoft email protocol, and is pretty similar to the IMAP protocol explained above. This protocol allows you to not only access your email over the internet from multiple devices, but also tasks, calendars, and contact information tethered to that email address. For this reason, it’s particularly helpful to organizations whose employees share many types of information and collaborate remotely.
Now, take a look at seven of the best free email service providers you can get your hands on today — both webmail and email clients included. For each email service provider, we highlighted a unique feature to help you find the best fit.
1. Microsoft Exchange Business Email Hosting in India
Microsoft Exchange is one of the world’s most popular email solutions, and it’s no surprise – Microsoft Exchange provides all the features and benefits that businesses demand to remain competitive in today’s super-fast marketplace. Yet, companies also find that managing their own Microsoft Exchange system in-house can be overwhelming and can consume their IT resources. IT Monteur’s Email Firm offers a Hosted Exchange service that gives you all the benefits of Microsoft Exchange, without any of the headaches of managing it yourself.
IT Monteur’s Email Firm provides reliable and secure Exchange Hosting in India for small, medium and large business enterprises. Our Exchange Hosting in India is Corporate-class email solutions, at small-business prices which eliminates your IT resources and reduces your IT costs along with improved collaboration in your business.
IT Monteur’s Email Firm provides Exchange Hosting in India with more email flexibility along with less server hassle and cost. IT Monteur’s Email Firm Hosted Exchange delivered is enterprise-class email platform for mission-critical corporate business. Our Hosted Exchange Email is a mission-critical enterprise communication tool that allows people to interact with each other efficiently.
With Exchange Hosting in India by IT Monteur’s Email Firm you can enjoy the advantages of Microsoft Hosted Exchange and you can securely stay connected to your email without investing in any infrastructure. IT Monteur’s Email Firm Hosted Exchange in India delivers Active Sync for mobile devices through which you can share and stay connected to your email, contacts, calendars, documents, notes, tasks and more.
2. Microsoft 365 Email Hosting in India
Microsoft 365 ( Office 365) is one of the world’s most popular email solutions, and it’s no surprise – Microsoft 365 provides all the features and benefits that businesses demand to remain competitive in today’s super-fast marketplace. Yet, companies also find that managing their own Microsoft 365 Email system in-house can be overwhelming and can consume their IT resources. IT Monteur’s Email Firm offers a Managed Email service that gives you all the benefits of Microsoft 365 Emails, without any of the headaches of managing it yourself.
3. Google Workspace Email Hosting in India
Similar to G Suite, all Google Workspace plans provide a custom email for your business and includes collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more.
4. Yahoo SMB Email Hosting in India
Show the world you mean business
Increase credibility for your business
Most small businesses use personal email for professional use. A business email address gives your brand the edge when communicating with customers and partners.
Affordable service, simple setup
With plans for as little as $1.19* a month, business mail is a low-cost way to build trust online. Get analytics, 1 TB of free storage, and more.
Millions of users and growing
Our servers are secure and trusted. Join savvy business owners and separate your professional life from your personal email.
Choose your plan
5. Open-Xchange Email Hosting in India
Open-Xchange Email – Enterprise Email Hosting – A Robust Email Solution Designed for All Businesses
6. Zoho EMail Hosting in India
Secure Business Email for your organization, Host your business email on a secure, encrypted, privacy-guaranteed, and ad-free email service.
Unparalleled security and privacy, Zoho Mail’s data centers have top-notch security and surveillance, with a reliable 99.9% uptime. Benefit from secure email hosting that supports encryption both at rest and end-to-end, along with S/MIME message encryption.
Stay professional firstname.lastname@example.org, Create a domain for your business and set up custom email addresses for users. Unique and professional email addresses give your company the visibility and authenticity it deserves.
ExtensiveControl Panel, Zoho Mail’s powerful Control Panel is the admin’s go-to place for all settings, configuration, and customization. Add users, manage group aliases, set up policies to moderate business email content, and more.
Email retention and e-Discovery, Retain emails across your organization for a specified period to comply with company standards and to counter legal attacks. e-Discovery helps discover such retained emails quickly.
Mail on Mobile, Manage your business communications even when you’re away from your desk. Native mobile apps for Mail, Mail Admin, and Streams make staying in touch on the go easy and effortless.
Streams – the newer way to email, Add a social media flavor to your mailboxes with Streams. Replace unending email threads with comments, tag your teammates, share files, manage tasks, and much more, right from within your inbox.
Business email with CRM, Integrate with Zoho CRM to manage your sales better. Do more with other in-house and third-party integrations.
7. Rediff Pro Email Hosting in India
Email For Startup, Rediffmail Pro is a business email solution for small to enterprise scale businesses. Get fast and secure webmail for your business domain, and pick from features like file sharing, video conferencing, messaging and many more. Get yourname@company email ids for your business.
Business Email, Save more with Rediffmail Pro, Rediffmail Pro’s highly economical business email solutions let you choose what your business needs. Pick and choose from a variety of options to suit your requirements.
8. Kerio Connect Email Hosting in India
GFI Mail Essentials As part of GFI Unlimited
* GFI EndpointSecurity
* GFI EventsManager
* Kerio Operator
Get 14 anti-spam filters, 4 anti-virus engines plus malware scanning in one email security package at just $39.90 / Rs. 2,999 per user per year
9. MDaemon Email Hosting in India
MDaemon Email Server is a Reliable Email Server, Email Security, Email Encryption, Email Archiving, Mobile Device Management, Remote Administration, Webmail, Instant Messenger, and Exchange Migration in one download. Flexible email management, security and collaboration features for on-premises, virtual, or hosted server deployments.
MDaemon is one of the most widely used mail servers in the world, trusted by customers in over 90 countries to meet the needs of their small to medium sized businesses. MDaemon is a reliable and secure mail server that does not require expensive administration or impose high per-user costs. It simplifies messaging and collaboration requirements with an intuitive, user-friendly design offering enterprise-class features that can be managed with minimal training and support.
MDaemon supports IMAP, SMTP, and POP3 protocols and delivers solid performance from its feature-rich and user-friendly design. Our mail server software delivers low total cost of ownership (TCO) value designed to meet the needs of small- to medium-sized business customers. MDaemon is available in multiple languages and supports mailing lists, content filtering, multiple domains while offering flexible administration and an open standards design.
10. Progress IMail Email Hosting in India
iMail Email Server, As businesses rely more and more on a mobile, distributed and multi-tasking workforce, having a solid set of collaboration tools is a necessity.
iMail Email Server Business users must be able to:
- iMail Communicate with colleagues whether they are down the hall or across the ocean
- iMail Collaborate together on documents without missing crucial changes
- Schedule meetings
- Update contact information publicly
- Track the status of multi-person projects
- iMail Server allows Microsoft Outlook users to collaborate with each other effectively through an integrated and easy to use email collaboration platform.
iMail makes business collaboration easy.
iMail Email Server Collaboration Features
- iMail Secure within your organization, including free/busy scheduling
- iMail Share Calendars, Contacts, Email, Tasks and Notes
- Public Calendars
- Public Contacts
- User control access to personal folders
- Does not Require an Exchange Server
- Works with Outlook 2000 and Above
- Sync Outlook contacts with Web Messaging
- Reliable. Affordable. Hassle-free.
iMail Server is a complete email messaging solution designed for small to mid-sized businesses and is backed by the industry’s best technical support team.
iMail Server Full Service
iMail Server is a complete Windows email server with SMTP, POP, IMAP, LDAP, and List Server. iMail users can send and receive email using any standards-based client, including Microsoft Outlook® and Outlook Express®. Or, users can access email via iMail’s customizable Web messaging.
98% spam catch rate with Cyren Anti-spam
99% customer satisfaction
75% savings over Exchange
11. IceWarp Email Hosting in India
IceWarp Business email can be more than just a mailbox.
IceWarp Email Server can be a virtual office where all the team work and online meetings happen. You can create and edit documents there – alone, or in collaboration with your team. Secure cloud solution is accessible anywhere you are and is great for remote work.
IceWarp TeamChat, beyond email communication.
IceWarp Chat in teams organized around projects, upload files, mention coworkers, comment on posted emails, pin important posts. Integration with email enables sharing received messages directly to TeamChat room for colleagues‘ attention.
Faster and more straightforward than email.
Chat and invite guests to brainstorm and collaborate as if they were sitting at the same desk. Mobile app helps you stay tuned anywhere.
12. Exim Cpanel Email Hosting in India
Exim Cpanel Email
Exim is a mail transfer agent that cPanel & WHM includes. Mail transfer agents send and receive email messages to your server. Many of the Exim Configuration Manager options involve Simple Mail Transfer Protocol (SMTP). Servers use SMTP as the standard protocol to send and receive email messages.
Robust cPanel Email Features
Email management within cPanel gives a lot of tools to customers who want to host their own email. Account creation, deletion, forwarding, and access can all be done within the email control panel.
13. Qmail Plesk Email Hosting in India
14. Zimbra Email Hosting in India
Bring Together Email, Calendaring and Enterprise Applications
Zimbra is an enterprise-class email, calendar and collaboration solution built for the cloud, both public and private. With a redesigned browser-based interface, Zimbra offers the most innovative messaging experience available today, connecting end users to the information and activity in their personal clouds.
Zimbra’s Open Source Community
Since the inception, Zimbra has been a community. All of our Zimbra Collaboration Open Source Edition software, documentation and innovation has been created, tested, used, and discussed openly by people like you participating in our Open Source Community. Our contributors diagnose bugs, fix bugs, translate programs, submit patches, point out deficiencies in documentation, answer community questions, submit killer applications, alert us to something that needs tweaking, and write new software. No matter how you contribute, we welcome new ideas and contributions for the advancement of greater shared knowledge and a better Zimbra Collaboration product.
So jump in! Zimbra Collaboration Open Source Edition is available for you to test, evaluate, deploy, customize and improve.
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